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Six hidden time bombs in Tender Management

GLOBAL RESEARCH FINDS SIX HIDDEN TIME BOMBS COMPANIES ARE ROUTINELY PLANTING WHEN MANAGING THEIR TENDER PROCESS 

Following are the abridged findings from a recent global research:

1.    Insufficient Definition of Requirements

Companies fail to create a common understanding of exactly what they are buying or outsourcing, the strategic objectives (why?) behind the move, and how the success will be measured in the long and medium term.

2.    Sketchy supplier market knowledge

Companies base their decisions on a sketchy understanding of key supplier market dynamics.

3.    Lack of trained manpower dedicated to the task

Manpower is either not available, not seconded for sufficient time, or not trained sufficiently for professional tender management.

4.    Lack of a vision of future state of affairs causing unrealistic expectations

Because there is no common vision of the future state of affairs, different stakeholders with in the company have different views of how things will work. In most cases there is conflict between these various visions – and unrealistic expectations of the future state.

5.    Lack of internal agreement on selection criteria

Without an explicit pre-agreement on selection criteria for the winning tenderer, many companies fall into the trap of making decisions on the fly based on what appeals at the moment to the majority of people in the room. Many important criteria are often overlooked, or underweighted in the process.

6.    Insufficient rigor for proper corporate governance

The tender process is not explicitly defined and properly adhered too. The exit strategy is not sufficiently incorporated in the tender process.

Finally long term supplier management process is not sufficiently incorporated into the process to manage the relationship strategically.

The Tender Management Service

To avoid these hidden time-bombs, Global Supply Chain Group has created a suite of packages incorporating Tender Management services.

These packages can save your company:

  • Millions of dollars of costs.
  •  Thousands of man-hours of procurement effort and costs.
  •  From allegations of lack of transparency and corporate governance.
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