Supply Chain Leadership In Tough Times

Why is supply chain leadership in tough times?

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Economists are debating whether this is technically a recession or a depression. Politicians are debating which groups of people deserve their largest largesse. Populations are moving from denial to anger. Meanwhile, business people are wondering who will survive and how. In this article, rather than focus too much on the technical definition of the economic situation, public psychology, or politics of the band-aid handouts, we will focus on a way out of business people’s dilemma. In doing so, we will try to look well beyond the simplistic two-by-two matrices and banal three-arrow diagrams.

Why is supply chain leadership in tough times?

What do Gandhi, Winston Churchill, FDR, Deng Xiao Ping, Bismarck, and Abraham Lincoln have in common? Despite the differences in times, places, and circumstances, each of these took a large and divided group of people staring despondently into an abyss and – with gritty determination, inspiration, and pragmatism – steered them to relative safety and prosperity. These were the true leaders for the tough times.
No doubt, these are tough times. Reactions are quite predictable. Economists are debating whether this is technically a recession or a depression. Politicians are debating which groups of people deserve their largest largesse. Populations are moving from denial to anger. Meanwhile, business people are wondering who will survive and how. In this article, rather than focus too much on the technical definition of the economic situation, public psychology, or politics of the band-aid handouts, we will focus on a way out of business people’s dilemma. In doing so, we will try to look well beyond the simplistic two-by-two matrices and banal three-arrow diagrams.

Do tough times call for a different style of leadership? Why?

I will quote one of our dear departed teachers to illustrate the point. Capt. Rewari, our navigation instructor in Merchant Navy Officer’s course used to remind us before every training session “when the sea is calm and in a vast open ocean with little traffic – even your girlfriend and my wife (both untrained navigators) can navigate a supertanker with very little training. But I am preparing you for the times when your skills will be truly tested – e.g. in treacherously narrow waters of Malacca straits in a tropical squall with shipping density of nearly 100 ships per square mile, and perhaps pirates chasing you.”
To find the way forward, we have to first briefly examine the dilemma currently faced by businesses – large and small. On one hand, in the absence of credit, all but most essential demand is drying up. Suddenly, even the well-heeled are warily watching their dollars (and Yen, Yuan, Euros, Pounds, and Rupees) lest they get caught without liquidity. But they are in minority. The majority is already facing a liquidity crunch – as debts are called in, expenses, overtime and allowances are canceled, and in some cases, jobs are lost. On the other hand, customers are becoming even more demanding. While the margins are slipping, economies of scale and scope are eroding, a surplus of production and inventory capacities is growing and the workforce is insecure and resigned. And this is only the first wave of the financial tsunami. Some analysts expect the second wave to be a lot more destructive.

WHAT HAS SUPPLY CHAIN MANAGEMENT HAS TO DO WITH IT?

We will come to that in a minute when we examine what we believe is the way out of the current dilemma. But first, let us see how Supply Chains are ‘mutating’ as a result of the current economic climate. While a detailed examination of this topic is deferred to our article in the next issue of this magazine – we outline 4 prime DNA mutations in the Global Supply Chains that can likely result from the GFC (Global Financial Crisis):

1) Stifled Monetary Flows: Out of the three flows that constitute the Supply Chains, perhaps the monetary flow is the most vital. Current estimates of global trade finance shortfall by WTO range between $100 Billion and $300 Billion. The adage goes that money is the lifeblood of commerce. As the liquidity crisis bites, banks stop honoring each others’ Letters of Credit, the international trade grinds to a halt. Cargo stockpiles at unlikely locations and shipping services are severely disrupted and all finely tuned supply chain planning and scheduling are out of the window. While the current legal mess will take many years to sift through, we suspect this will leave a permanent mark on Global Supply Chains. Akin to permanently constricted blood vessels from a high cholesterol diet – this will expose the future Global Supply Chains to frequent threats of systemic seizure, lowering the velocity of trade and perhaps increasing the transactional burden. We will discuss the full implications of this in the detailed article.

2) Continual Price Discovery: What is the price of shipping a container from China to the US today? How about $100 + CAF/BAF? How much will it be tomorrow? Who knows! Prices for most traded goods are at their most volatile in living memory. In fact, with overcapacity in global production capabilities in most industries, inventories piling up, and varying propensity to price at marginal costs, it is no longer easy to ascertain what is a ‘good’ price to pay – even for a short-term contract, let alone for the longer term contracts. We believe this ongoing price discovery will accentuate as the GFC turns into a GEC (global economic crisis) and plays out over course of time. A stable price regime will only emerge on the other side of the crisis, perhaps after significant time has elapsed. While some consumers (such as those in Brazil, Argentina, Mexico, and Indonesia) are used to gyrating prices, most other consumers will take time to adjust their consumption behavior. Meanwhile, procurement directors, purchasing managers, and buying offices face a thankless task akin to picking a number out of a hat and praying that their organizations will make money at that purchase price. We will discuss the full implications of the price discovery dilemma facing supply chain practitioners in the detailed article.

3) Potential Market Failures: Why did Circuit City have to file for bankruptcy a few months ago? Market failure is the condition where despite sufficient demand and supply, the market does not clear at any price because of many reasons including disparate expectations on both sides, and, political meddling. It is estimated that one of the key reasons for food shortages during the great depression was market failures rather than drought or lack of growing capacity. Add to this the instances where supply chain ‘partners’ are reluctant to trade with each other due to doubts about each others’ solvency (suspected prime reason in Circuit City’s case). Implications for supply chain managers are manyfold. Multi-sourcing will stand the single vendor strategies of the last two decades on their heads. Supply Chain Risk Management takes a completely new dimension. Business strategy starts dictating horizontal and vertical integration at the same time – both are difficult to execute in times of a credit crunch. We will explore these impacts in a more detailed article.

4) Just-in-case Supply Chains: Last three decades were a continuous march towards Just-in-time (JIT). Even in countries where conditions were widely different from Japan, experts – academics, consultants, and headquarters -admonished managers to shun Just-in-case (JIC) and move towards JIT. Looks like the time has come for JIC to take its revenge. Why? – with growing uncertainty about your suppliers, your bankers, your shippers, your logistics service providers, and countless other cogs (do you mean “COGS”? If so the word “other” may be out of place) in the supply mechanism that makes it possible for materials to arrive at your door in a pre-coordinated manner, you would want to keep buffer for any of them defaulting on their promise at any time. So does that mean all supply chain planning, scheduling, and coordination is going to be worthless going forward? No, it is just going to become a lot more complex. The complexity that will be far beyond the capacity of any of the current supply chain planning software or tools to resolve. The human dimension is once again going to become paramount, but this time in adjunct to the best supply chain planning tools.

5 key attributes will separate the true supply chain leaders from the pretenders

While the above looks like a veritable sketch of a doom and gloom scenario, it is not any more different than the navigational equivalent of maneuvering a laden supertanker through Malacca Strait when compared to the conditions we enjoyed over the last decade or so. Human ingenuity, tenacity, and will have always triumphed over the most insurmountable barriers. In comparison with some of the more extrinsic shocks such as tsunamis or droughts, the current situation is rather more tame and ‘self-created’. This brings us to the key question – what is the way forward?

 

We believe that the two things that mark the way out of the dilemma faced by corporations today are – Leadership and Supply Chains; hence the title of this article. Why so? Even in the best of times leadership is seen as a key differentiating factor among top performing corporations and their less effective peers. All research (e.g. Sobel, Collins, etc.) points out that in tough times the need for good leadership becomes paramount, if not the only, differentiating factor. Supply Chains, on the other hand, have a different role to play. For the first time in human history, end-to-end supply chain management has become a possibility over the last 20-30 years. The rules of competition have changed forever for that. We no longer hunt alone. Only those who learn to organize themselves in symbiotic co-competitive cooperative relations with others will compete effectively in the future. However, Supply Chains of the future will be very different than the static, uni-dimensional (suggest: one-dimensional) supply chains of the past. Corporations looking for a way out of the dilemma would do well to focus on their Supply Chain Leadership capabilities.

Otto von Bismarck said ‘A great man is known by three signs… generosity in the design, humanity in the execution, moderation in success.’ So, what are some of the key attributes of Supply Chain Leadership in tough times? We believe the following 5 key attributes will separate the true supply chain leaders from the pretenders.

1) Hard Hitting Communication: Not surprisingly, on top of our list was an ability to concisely sum up the situation, formulate a plan and articulate it credibly. Whether it is the ‘I have a dream speech of Martin Luther King, or the legendary wartime speeches of Sir Winston Churchill, tough times call for leaders who do not shy away from the tough talk. Flowery, waffles(unknown word to me: waffles) language, hedging the bets, and muddled thinking have no room in this situation. Supply Chain Leaders who cannot sum up the situation concisely to their executive peers and boards, or who cannot articulate a credible plan concisely will eventually be responsible for the downfall of their entire corporation.

2) Disciplined Execution: Research by Sobel (Sobel, Robert (1972). The Age of Giant Corporations: A Microeconomic History of American Business, 1914–1970) revealed that only the companies who ran the tightest ships (e.g. General Motors under Sloan) came out on the other side of the depression in a much better condition that they entered it. This is no surprise. Tough talk is nothing if it is not followed up with determined action. As the inevitable roadblocks emerge on the planned journey towards the goals, effective supply chain leaders have to use every persuasive technique in the book to get through the roadblocks. Setting up a well-oiled supply chain planning and control mechanism (a 21st-century equivalent of the famous structure General Motors set up during the great depression) would go a long way towards providing an ability to run a tight ship through the storm. A background in having personally faced serious adversity and triumphed it in past would have provided the leader with a crucible to fashion the character necessary for disciplined execution.

3) Thriving on Chaos: As the credit crunch hits, market structures are stressed, and prices become wooly – an ability to understand, live with, and thrive on Chaos will become paramount. Given the probability that everybody from America to Zimbabwe might end up in the same basket in the current political climate, an experience of successfully leading in basket cases of a few decades ago such as Argentina, Brazil, China, India, Russia, etc is probably much more valuable now that the experience in straight forward predictable business environments of the western world. What does this ability to thrive in chaos mean? It entails the ability to keep one’s head despite unexpected disruptions. To keep the organization moving towards worthy, credible short-term and long-term goals – despite small and big ‘shocks’. Whether it is a single customer delivery, or manufacturing footprint rationalization, or reconfiguration of supply arrangement to suit a new market reality – it is important not to lose sight of worthy supply chain goals in face of the chaos.

4) Strategic Mindset: Facing Chaos daily tens attention span to the extent that they lose the ability to formulate a strategic intent and go after it. We believe that this ability distinguishes true leaders from everybody else who faces chaos in the same environment as them. While it will be impossible to persuade a Laxmi Mittal, a Li ka Shing, or a Carlos Slim to take a role in supply chain leadership in your company, numerous budding aspirants will gladly be available. How do we define a strategic mindset? An ability to simultaneously see what is, and, what could be. An ability to simultaneously see several viewpoints and decide how they can all be right and which one to use for the goal. An ability to simultaneously see and understand the situation from various levels of granularity – right from a helicopter view to a dungeon view. While this can be taught in business schools, we believe the best practitioners in the art of strategic mindset are self-educated.

5) Tenacity and Resourcefulness: Tenacity can best be explained by paraphrasing Churchill “Never give in, never give in, never, never, never, never – in nothing, great or small, large or petty – never give in except to convictions of honor and good sense.” 

On the other hand, resourcefulness is mainly a trait developed by experience. Economists truly believe that resources are limited. (Perhaps that is why few economists ever become successful leaders.) True leaders find ways to garner resources magically out of thin air when none appear to be at hand. And they fully use their powers, persuasion, and all other means at their disposal to ‘release’ resources and energy towards the goals. This ability to prospect for diamonds during a mudslide is perhaps the biggest distinguishing factor of leaders.
In an academic study of the attributes and their causal relationship with supply chain success, each of the above five attributes described above will probably fill a book and still be inconclusive. Fortunately, this article is aimed at practical business leaders concerned with results rather than bullet-proof theses.

What are the two important questions that are still outstanding?

Firstly, why technical supply chain skills did not figure in this discussion? We believe by now they are an entry ticketmportant as the attributes listed above, and their usefulness will erode as new techniques will need to be developed from scratch and they can be brought in on demand. (Suggest restructuring, maybe splitting this sentence)

Secondly, are such supply chain leaders born or trained? In other words, can you take a mediocre performer in your organization and by spending money on training convert him into a true supply chain leader for the tough times? We believe the answer is no. How about someone with leadership potential? Probably – but there your guess is as good as ours. Another quote from Malcolm Stevenson Forbes would perhaps summarise aptly – ‘Ability will never catch up with the demand for it.’

  So – what is the key takeaway for you from all of the above? Is it this – there is still a small window of opportunity to correct any hiring mistakes of the boom time? If you have promoted or recruited, personnel in supply chain leadership roles who would not be entirely appropriate for the tough times – make a quick decision on retraining. This could well be a matter of survival of your organization in a few years.

Vivek Sood: Sydney based managing director of Global Supply Chain Group, a strategy consultancy specializing in supply chains. More information on Vivek is available on www.linkedin.com/in/vivek and more information on Global Supply Chain Group is available www.globalscgroup.com 

Vivek is the Managing Director of Global Supply Chain Group, a boutique strategy consulting firm specialising in Supply Chain Strategies, and headquartered in Sydney, Australia . He has over 24 years of experience in strategic transformations and operational excellence within global supply chains. Prior to co-founding Global Supply Chain Group in January 2000, Vivek was a management consultant with top-tier strategy consulting firm Booz Allen & Hamilton.

Vivek provides strategic operations and supply chain advice to boards and senior management of global corporations, private equity groups and other stakeholders in a range of industries including FMCG, food, shipping, logistics, manufacturing, chemicals, mining, agribusiness, construction materials, explosives, airlines and electricity utilities.

Vivek has served dozen of world-wide corporations in nearly 85 small and large projects on all continents with a variety of clients in many different industries. Most of projects have involved diagnostic, conceptualisation and transformation of supply chains – releasing significant amount of value for the business. His project work in supply chain management has added cumulative value in excess of $500M incorporating projects in major supply chain infrastructure investment decisions, profitable growth driven by global supply chain realignment, supply chain systems, negotiations and all other aspects of global supply chains.

Vivek has written a number of path breaking articles and commentaries that are published in several respected journals and magazines. Vivek has spoken at several supply chain conference, forums and workshops in various parts of the world. He has also conducted several strategic workshops on various aspects of supply chain management. He received his MBA with Distinction from the Australian Graduate School of Management in 1996 and prior to these studies spent 11 years in the Merchant Navy, rising from a Cadet to Master Mariner.

More information on Vivek is available on www.linkedin.com/in/vivek  and more information on Global Supply Chain Group is available on www.globalscgroup.com

About the Authors

vivek sood

Vivek Sood

Vivek Sood: Sydney based managing director of Global Supply Chain Group, a strategy consultancy specializing in supply chains. More information on Vivek is available on www.linkedin.com/in/vivek and more information on Global Supply Chain Group is available on www.globalscgroup.com

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