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When you notice everyone is ‘too busy and ‘constantly fighting fires’ be sure to examine the planning process

The global supply chain process is complicated and often times daunting.
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Global Supply Chain Group - vivek BWVivek Sood: Sydney based managing director of Global Supply Chain Group, a strategy consultancy specializing in supply chains. More information on Vivek is available on and more information on Global Supply Chain Group is available 

Vivek is the Managing Director of Global Supply Chain Group, a boutique strategy consulting firm specialising in Supply Chain Strategies, and headquartered in Sydney, Australia . He has over 24 years of experience in strategic transformations and operational excellence within global supply chains. Prior to co-founding Global Supply Chain Group in January 2000, Vivek was a management consultant with top-tier strategy consulting firm Booz Allen & Hamilton.

Vivek provides strategic operations and supply chain advice to boards and senior management of global corporations, private equity groups and other stakeholders in a range of industries including FMCG, food, shipping, logistics, manufacturing, chemicals, mining, agribusiness, construction materials, explosives, airlines and electricity utilities.

Vivek has served world-wide corporations in nearly 500 small and large projects on all continents with a variety of clients in many different industries. Most of projects have involved diagnostic, conceptualisation and transformation of supply chains – releasing significant amount of value for the business. His project work in supply chain management has added cumulative value in excess of $500M incorporating projects in major supply chain infrastructure investment decisions, profitable growth driven by global supply chain realignment, supply chain systems, negotiations and all other aspects of global supply chains.

Vivek has written a number of path breaking articles and commentaries that are published in several respected journals and magazines. Vivek has spoken at several supply chain conference, forums and workshops in various parts of the world. He has also conducted several strategic workshops on various aspects of supply chain management. He received his MBA with Distinction from the Australian Graduate School of Management in 1996 and prior to these studies spent 11 years in the Merchant Navy, rising from a Cadet to Master Mariner.

More information on Vivek is available on  and more information on Global Supply Chain Group is available on

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Introduction: Planning is essential for businesses and organizations to ensure that all team members have a clear understanding of the objectives, tasks, and resources required for success. When things become hectic and it appears as though everyone is too busy fighting fires, it’s important to take a step back and examine the planning process. Doing so can help reveal areas of improvement to more effectively plan and avoid unnecessary stress. Furthermore, examining the planning process can also make sure that no important details are overlooked when the time for implementation arrives.

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Content planning is essential for success in any field and when it is neglected, the consequences can be dire. When everyone is too busy and constantly fighting fires, it’s important to take a step back and examine the planning process. Have you invested enough time in strategy and research? How much of your focus has been on long-term objectives as opposed to short-term goals? These questions should be asked regularly as part of an effective content-planning process.


Evaluating the current status of your planning activities can help improve efficiency by ensuring that resources are being used effectively and efficiently. For example, if you’re spending more time producing content than strategizing about which topics will best serve your audience then it may be beneficial to switch this priority.

When everyone is too busy and constantly fighting fires, it can be a sign of an underlying problem. To find the solution and eliminate stress, it’s important to examine the planning process. Taking a step back and looking at how things are planned out can reveal where changes need to be made. For example, if there are too many tasks within a particular time frame without any buffer in between them, that could explain why people feel overwhelmed. On the other hand, if there is enough time allocated for each task but not enough clarity around expectations or goals then that could also account for feelings of confusion.


Once the issue is pinpointed it’s key to address it head-on with thoughtfulness and care. For example, if tasks were over-packed within certain deadlines then more realistic deadlines should be set instead.


When it seems like everyone around us is constantly running from one fire to the next, it is important to take a step back and examine the planning process. For example, if a manager finds that their team is always racing against the clock and struggling to keep up with demand, then they need to consider how their plans can be improved. One way of doing this is by introducing an agile methodology into the workplace, allowing for quick decisions and fast turnarounds. This helps create an environment where teams can work on tasks without interference or delay until completion. Additionally, managers should also ensure that their daily goals are realistic and achievable to reduce stress levels among employees. By being mindful of planning processes within our organization, we can create a more efficient working environment while avoiding unnecessary problems down the line.


Overall, it is important to recognize and understand when people are too busy and constantly fighting fires. This usually means that the planning process has flaws, and needs to be re-examined. It is better to identify the problem in advance so that the team can take a step back and assess what’s working and what isn’t. Reevaluating the planning process can help teams identify areas of improvement, adjust timelines or expectations as needed, and streamline how processes are managed to prevent these situations from happening again. When people feel overwhelmed by their workload, they will be less effective at completing tasks. By taking a proactive approach to understanding where there are issues with planning any potential problems can be avoided or mitigated quickly.



The global supply chain of products is an immense and complex system. It involves the movement of goods from the point of origin to the point of consumption, with intermediate steps that involve resources, materials and services to transport them. A supply chain encompasses activities such as purchasing, production, distribution and marketing in order to satisfy customer demands. Companies rely on a well-managed supply chain to meet their business goals by providing quality products and services at competitive prices.

Efficiently managing a global supply chain requires considerable effort, particularly when dealing with multiple suppliers located around the world. Complex logistics tracking systems are needed to monitor product movements from one place to another. Technologies such as artificial intelligence (AI) can help companies keep track of shipments across different locations for greater visibility into their processes.

what did Our Reader say?

(549 rating) 1676,People
global supply chain group

Chief Operating Officer Graphite Energy

I have experience with many of the well-known top-tier strategy firms but chose Global Supply Chain to support me on my supply chain projects. They always meet and exceed my expectations due to the quality of the work, the ability to work collaboratively with internal teams, and the flexibility to adjust the project approach when required.

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CEO - Large Global transnational corporation From: FOREWORD - OUTSOURCING 3.0

When I engaged Vivek’s services for supply chain transformation in one of the companies I was heading, we expected the careful and methodical approach that he was famous for... I was pleased to note that the original target set for 3 years was surpassed by almost 70% in just 18 months.

global supply chain group

Vice-President Supply Chain Asia Pacific

I have used their services for several business transformations and workshops in many companies. Each time an outstanding workshop and project result was delivered ensuring the success of the business transformation project. Savings surpassed $25 Million per annum in one case. Very powerful ideas, were implemented very diligently.

Global Supply Chain Group - Jean Briac Le Dean

Jean-Briac Le Dean
Co-Founder & Agen

Vivek is a very collaborative and open leader who leads teams by example. Whether internal teams, or clients teams, all are impressed by his intensity, energy level and drive to make things a little better.

Global Supply Chain Group - Lorna Calder Johnson

Lorna Calder Johnson
Omni-Channel Product Marketing
P & L Executive

Vivek's transformation expertise is apparent from his results and dedication to operations and supply chains. His strategic expertise, knowledge and network make him a standout even among an excellent team.

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